The National Bid Adjudication Committee has slammed Acsa for making a R14m payment to Kwenda without the existence of a valid contract.
“The committee expressed concern as to why SCM process was not followed by business development in the period from February – May 2018… further expresses concern that [Acsa Marketing] made a decision to continue with the incumbent service provider notwithstanding the absence of a valid contract.”
Kwenda’s contract with Acsa expired in July 2017, but the airports’ company failed more than four times to elect a replacement from those that tendered.
The first tender to replace Kwenda was declared a non-award by the adjudication committee after it found its scope was structured to favour Kwenda.
Acsa spokesperson Hulisani Rasivhanga said documentary evidence for the irregular payments had gone missing.
“It can be confirmed that the vast majority of irregular expenditure was as a result of non-compliance with procurement processes,” she said.
“More than 60% of this figure was due to inability to produce documentary evidence of compliance with the procurement processes. This was due to the unavailability of some documentation.
“In most instances, this is due to historical awards to service providers where not all documentation was retained as per the current requirements. Thus full compliance cannot be proven.”
In respect of the Bosasa and G4S payments, Rasivhanga said there was nothing untoward on the part of Acsa.
“These were regarded as irregular payments due to the extensions not having been approved by the appropriate delegated body. In this case, the bid adjudication committee approved extensions of three months, however [these extensions] required approval of the executive committee which was not obtained. It was an oversight mishap,” said Rasivhanga.
Acsa said the highlighted companies did not receive preferential treatment “as the details of each finding reveals different root causes”.